In addition to properly locating files within the directory structure on NextCloud, filenames themselves are important for good data organization. There are two types of naming conventions you should follow, depending on the type of file.

Research Notes

Research notes written in Markdown (with the extension .md) should be named with an identifier (a string of 12 numbers) in the format: YEAR|MONTH|DAY|HOUR|MINUTE (e.g. This format has two purposes: (1) it provides a unique identifier for each file that you don’t have to generate yourself and (2) it automatically logs the date and time the file was created.

You can set up Zettlr to create new notes with this filename pattern automatically by doing the following:

  1. Select Zettlr > Preferences > Advanced;

  2. In the “Pattern for new filenames” box, type:

Now, when you select File > New File in Zettlr, a new note will be created with a filename in the correct format.

Literature Notes

Literatures notes written in Markdown (with the extension .md) and corresponding to a source stored in Zotero should be named using the CitationKey generated automatically by Zotero, which takes the form AUTHOR|YEAR|TITLE (e.g.,

Other files

For all other files stored on NextCloud, strict naming conventions are not as important but please try to follow the general pattern: date_created-author-short_title (e.g. 20220316-Kenji-CommonLandOwnership)