Directory Structure

We want the directory structure used to store files on NextCloud to be as “flat” as possible. The goal is to avoid several layers of nested sub-folders that make it difficult to locate information by creating an inflexible structure that fails to reflect how discrete pieces connect to one another.

Apart from a few high-level folders, use tags rather than folders to organize information.

Basic folder structure on NextCloud

Below is a schematic for the basic layout of high-level folders in the cloud drive (NextCloud).

  • admin: administrative files, such as project descriptions and metadata, task lists, or files dealing with other administrative matters.

  • literature notes: all literature notes (written in Markdown)–one for each source corresponding to a citation stored in Zotero–stored in a single folder.

  • projects: each project gets its own dedicated sub-folder, which holds images and other media files, data files, and longer writing pieces (articles, briefs, reports, etc) specific to that project.

  • research notes: all research notes (written in Markdown) stored in a single folder. Here, tags are especially crucial for being able to locate and link relevant notes through Zettlr.

  • resources: technical and learning resources to support your work.

Directory Diagram

Here is a sample directory structure in graphical form to help you visualize:

NextCloud Directory Structure


literature notes
|  ...

|   |
|   |  image.png
|   |  ...
    |  ...

|  ...

|  howtotakenotes.pdf

For most purposes, you should not need to create a new NextCloud directory. Anytime you want to ensure that it is easy to retrieve a file in the future, consider what tags should be included with the file itself (see Frontmatter).